Thank you for your interest in participating in the Klamath Falls Downtown Association’s (KFDA) Summer Event Series! To ensure a safe and enjoyable experience for everyone, all participants are required to read, understand, and follow all rules and guidelines outlined below. These standards help create a well-organized event that is fair, consistent, and clear in expectations for all involved.
Failure to comply may result in forfeiture of vendor fees and may impact eligibility to participate in future events.
By selecting “Yes” at the end of this vendor application, you acknowledge that you have read, understand, and agree to comply with these Rules and Guidelines.

Event Dates and Operating Hours:
The Summer Event Series is open to the public from 6:00 PM to 9:00 PM.

• Third Thursday: Art and History Downtown - June 18, 2026
• Freedom Friday: 250th Birthday Bash - July 17, 2026
• Third Thursday: Into The Great Outdoors - August 20, 2026

Vendor Registration Fees: KFDA strives to keep vendor registration fees as low as possible to encourage a lively, diverse, and family-friendly event. Due to the high demand for this event, cancellations are non-refundable, regardless of circumstances or organization type.

Commercial, Service and Non-Profit Booths (10X10 Booth Space)
1 Event - $60
2 Events - $120
3 Events - $160
Food Booth (10X10 Booth Space)
1 Event - $75
2 Events - $150
3 Events - $195
Food Truck
1 Event - $200
2 Events - $400
3 Events - $500
Additional booth space is available for purchase. This event typically attracts 9000 – 14,000 people.

Eligibility: The Summer Event Series is open to artists, craftspeople, concessionaires, non-profits, government agencies, commercial enterprises, and food vendors. Political organizations or action committees that are properly licensed or organized in accordance with state and local laws may request a vendor booth. Political candidates who have officially filed for office at the time of the event may also apply.

Booth space will not be granted for content, products, services, or materials that are divisive, controversial, or inconsistent with family-friendly programming. All vendor materials, messaging, products, services, and interactions must align with and support the family-friendly nature of the event.

All vendor representatives are expected to conduct themselves in a professional and respectful manner at all times. Unprofessional or disrespectful behavior may result in loss of eligibility for future events. KFDA reserves the exclusive right to deny or revoke participation, before or during the Summer Event Series, for any vendor who does not meet these standards or who fails to fully disclose the purpose or activities of their booth in their application.

Registration: Vendor registration includes one 10' x 10' space (or the equivalent of 100 square feet) or food truck. Only one vendor is permitted per space, and all equipment, displays, and materials must fit within the assigned area. Vendors requiring additional space will be charged accordingly. Subleasing vendor spaces is not permitted.

All registration fees are non-refundable. Refunds will not be issued for any reason, including inclement weather, event cancellation, or other circumstances, regardless of organization type, due to the high demand for vendor spaces.
All registrations for any or all events must be received by May 31. Required insurance certificate, any applicable Health Department certificates, or required detailed plans for activities must be submitted with the registration. Incomplete applications will not be accepted.

Payment must be made by credit card or check and received prior to booth space assignment. All payments are due no later than two weeks prior to the June event.
Vendor confirmations and booth locations will be emailed one week before the event.

Insurance: Vendors are required to provide proof of insurance with a minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate. A Certificate of Insurance (COI) must be submitted and on file with KFDA before a booth space is assigned.

The COI must list the Klamath Falls Downtown Association as both the certificate holder and additional insured and must include the form number for the Additional Insured Endorsement. Vendors should contact their insurance provider with any questions regarding these requirements. An example of a correctly completed COI is provided below.

A valid Certificate of Insurance is required prior to beginning the application for the Summer Event Series. Failure to upload a properly completed COI may result in denial of participation in the event series.

Example COI


Booth Layout: The event layout will be an “Artisan Street Fair” type of arrangement, which means booths are ONLY located down the middle of Main St. with activities, music and food spaces filling the side street areas. Booths located down the center of the street will be arranged in back-to-back pairs, creating a three-sided space for vendors to utilize. This layout is designed to provide added security for vendors.

Vendors may not set up their booth near the curb without authorization from KFDA. Vendors must check in with their designated block captain before booth setup. Block captains’ assigned location to detailed on the vendor map sent one week prior to the event.

Booth locations will be assigned to support optimal foot traffic flow, ensure safety, and align with event themes, helping create a dynamic and enjoyable experience for all attendees.

Vendors may submit location preferences; however, requests are not guaranteed. Final placement decisions will be made by KFDA in the best interest of the overall event. Special accommodation may be arranged at the sole discretion of KFDA Staff and the Event Committee.

Electricity & Generators: Electricity is not available during the event. Vendors wishing to use a generator must have prior authorization from the KFDA, and only quiet generators are permitted. Generators should be at 70 decibels or below. Generators that cause either noise or emission complaints from other vendors or event participants will be required to be turned off. 

Event Safety and Security: Local law enforcement will be present at the event, along with safety-minded agencies, staff, and volunteers who have received First Aid/CPR training. In the event of any medical emergency or other disturbance, call 911. 

Event Support and Information: For additional event assistance, check in with your block captain or other individual with a neon vest or KFDA shirt. KFDA’s info booth will be located at 6th & Main in front of Sugarman’s Corner. 

KFDA takes pride in coordinating this event for participating businesses, performers, and vendors. All events are advertised in the Herald and News, on local radio and television stations as well as KFDA’s Facebook and Instagram. 
 
Photo Disclosure: By participating in this event, all vendors, businesses, and attendees acknowledge and consent that photographs and video may be taken during the Summer Event Series. These images may be used by KFDA for promotional, marketing, social media, website, and other publicity purposes without compensation or further approval.

Restrooms: Restrooms are located at Klamath Commons (between 11^th & 12^th), Central Square (9th & Main), Sugarman’s Corner (6th & Main, ADA accessible) and Fisher Nicholson (4th and Main, ADA accessible).

Designated Beer or Wine Gardens: If designated alcohol areas are established, with permission from the City of Klamath Falls, KFDA will provide additional staff to assist with alcohol management and compliance. These staff members will be clearly identifiable by “Booze Boss” shirts, KFDA Staff shirts, or neon yellow safety vests.

No open containers of alcohol are permitted while walking along the street.

Booth Setup and Breakdown:  Vendors must check in with their block captain no earlier than 4:45pm and put items on the sidewalk closest to the assigned booth space. After uploading, vendors must move vehicles to parking spaces outside of the designated event space. Do not block the sidewalk right-of-way for pedestrians and adjacent businesses with equipment. Vendors may begin set-up no earlier than 5:00 pm on the street after street closure barricades have been erected. 

The use of pop-up canopies requires that you weigh it down with a minimum of 20 pounds per leg. Vendors will be asked to remove their canopy if it is deemed unsafe or if they interfere with other vendors or participants.  Weather is unpredictable; be sure to account for how the wind or other weather-related circumstances may affect your tent, equipment and merchandise.

At the end of the event, all equipment/supplies need to be packed up, placed near the curb, and ready to load before you bring your vehicle onto Main St.  Vehicles are not allowed on Main Street before 9:00 pm. Barricades will be removed by 9:15 pm and all vendors must be clear from Main St to ensure the safety of the vendors, guests, and traffic proceeding onto Main St.

If your booth does not allow for quick disassembly, consider reconfiguration of your booth or having extra help on hand to assist.  Always be extremely careful (patient) when moving a vehicle inside the event. 

Vendors who disassemble their booths prior to the conclusion risk eligibility to participate in future events.

Parking: Vendor or any additional support/supply vehicles are prohibited on Main Street, except to unload and pack up. Vendors may arrive no earlier than 4:45 pm, check in with your block captain, and unload gear nearest to the assigned space. Do not block the right-of-way of pedestrians or adjacent businesses and move the vehicle to a parking area outside of the event perimeter no later than 5:45 PM.

Do not begin setting up your booth until after you have moved your vehicle and barricades have been set in place.  Vehicles should not be on Main Street during setup for more than 5 minutes and must be parked outside the barricades enclosing the event.  If you need to move a barricade to park your vehicle, please ensure it is returned to its original position.  
At the conclusion of the evening, vehicles will not be permitted Main Street before 9:00 pm. Any vendor who brings their vehicle on to Main St before 9 pm may not be allowed to participate in future events.

At the end of the event, all equipment/supplies need to be packed up, placed near the curb, and ready to load before you bring your vehicle onto Main St. Barricades will be removed by 9:15 pm and all vendors must be clear from Main St to ensure the safety of the vendors, guests, and traffic proceeding onto Main St.

Clean Up: All vendors must dispose of trash in their own bins and receptacles. The area must be swept clean. No liquid of any kind shall be disposed of in street gutters, storm drains or catch basins. Participants will be held responsible for any damage to city or business property. Please take your garbage with you – do not deposit it in City waste bins. 
 
Vendor Specifics
Food Vendors: All food vendors must take their last orders by 8:45 PM. Vendors who do not comply with this rule may be banned from future events and forfeit any vendor fees. This regulation is essential to ensure the safety of all participants at KFDA’s Summer Event Series as traffic will resume promptly at 9:15 PM. 

Food Vendors must dispose of trash in their own bins and receptacles. The area must be swept clean. No liquid of any kind shall be disposed of in street gutters, storm drains or catch basins. Participants will be held responsible for any damage to city or business property. Please take your garbage with you – do not deposit it in City waste bins.

Food Vendors must comply with Klamath County Public Health Department and Klamath County Fire District regulations. Representatives from these agencies may conduct inspections of the vending sites. The vendor is solely responsible for following any and all Federal, State and local regulations pertaining to the preparation and sale of any prepared food items. Call the Klamath County Health Dept. at (541) 882-8846 for more information. Food vendors will need to provide the Health Department documentation required by the Klamath County Public Health Department with their vendor application.

Service and Non-Profit Vendors: To enhance the overall event experience, all service and non-profit vendors are required to provide an interactive activity at their booth for the entirety of the event. Please come prepared for a significant crowd. This may include games, hands-on demonstrations, crafts, giveaways, or other engaging elements that encourage attendee participation. These detailed plans are required at the time of registration.

Event Closing & Final Disclosure: KFDA reserves the right to modify, postpone, or cancel any portion of the Summer Event Series due to safety concerns, weather conditions, or other circumstances beyond our control. All participants are expected to comply with event rules, City regulations, OLCC requirements, and Health Department guidelines at all times.
Non-compliance with any event policies may result in removal from the current event and/or ineligibility for future participation. By participating, all vendors and businesses acknowledge and agree to these terms.